5 Reasons to Business Should Use Check Imaging Software

Check Scanning Software: Making the Correct Purchasing Decision for Bettered Operations
January 11, 2020
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5 Reasons to Business Should Use Check Imaging Software

Did you know that you can save a lot of time, money and hassle using check imaging software capable of scanning MICR numbers compared to either pre-printed checkbook checks or pre-printed computer checks?

Federal rules expect checks to have expelling transit number and account numbers printed in MICR to cut down check fraud. If your checks don’t have MICR numbers, banks will reject them. MICR stands for Magnetic Ink Character Recognition, which is a system for scanning and reading numbers on a check. It uses a specific number font and prints them with a magnetic ink. This specialized imaging speeds up bank processing and makes forging and counterfeits more difficult.

There are two ways to get your checks encoded with MICR numbers. You can have your checks pre-printed with the required information printed in MICR, either in checkbook format or in page format for scanning from your computer. Or you can scan MICR numbers on blank check stock using Check imaging software.

There are several advantages to scanning on blank check stock over using pre-printed checks:

Security:

Printing checks when you need them, rather than having pre-printed checks lying about, belittles chances for someone to steal your checks. Plus, password-protected computerized data is securer from prying eyes than account books. It’s also very comfortable to make back-ups of the data should something encounter to your computer or prefaces.

Convenience:

Running out of checks is a pain. But when you use software to scan on blank check stock, you never run out of checks and have to wait for new checks to arrive. A new provider of checks is as close as your local commercial enterprise supply store.

Save time:

You can import your check data and print hundreds of checks with just a few clicks. If you’ve ever issued payroll checks or paid up bills by hand, you know how time taking this is. Not only do you experience to write each check separately, but then you have to log the pay sheet data into your account statement software. With check imaging software, you input the data into your accounting software and a few more click exports it for printing.

Save money:

Using free hand stock is much less overpriced than having checks pre-published. Plus, if you ever have to modify banks or modify your address or other data on your checks, you don’t have to have new checks done again – you just change the information in your check imager and it prints the new information on the checks.

Report for tax time:

Tax time is simplified with imaging software. Just a few clicks with your mouse will generate a full report of all the checks you’ve done in the past year.

One MICR-capable check imaging software title that is popular with small businesses is available at www.pstezscan.com.  Our software has all the features that high-end check imaging software offer for small businesses without the high-end price tag. Our scanning or imaging software is affordable for any size business and is compatible with all popular brands.

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